How do you add Find and Replace in word?
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Have you ever finishing typing a letter, report or presentation only to discover that you misspelled a person’s name or had the wrong company listed multiple times throughout your document? No worries—it’s an easy fix. Using Word’s Find and Replace feature, you can quickly locate and replace text. Let’s see how it works. Switch over to the “Home” tab on Word’s Ribbon and then click the “Replace” button. This opens Word’s Find and Replace window. In the “Find What” box, type the word or phrase you want to locate. If you only want to find text in your document, you can go ahead and click the “Find Next” button to have Word jump to the next occurrence of that word. Keep clicking it to browse through all the results. If you want to replace the text you find with something else, type the replacement text into the “Replace With” box. You can enter up to 255 characters in the both the “Find What” and “Replace With” boxes, by the way. In this example, let’s say we want to replace the name “Williams” with the name “Billingsly”, so we’ve typed that text into the respective boxes. Next, we’d click the “Find Next” button to have Word locate the first instance of the text in the “Find What” box. Word jumps the document to that point and highlights the result in gray, still keeping the Find and Replace window on top for you. Click the “Replace” button to replace the currently selected result with whatever text is in the “Replace With” box. To replace all instances at once without stopping and reviewing each one, you can click the “Replace All” button. Be careful when using “Replace All” because it will automatically replace all instances, including those you might not want to replace. In the example below, there are three more instances of “Williams,” but we only want to replace the next two. In this case, we would only click “Replace” for the second and third instance. If there is a particular instance where you don’t want to replace the text, click “Find Next” as many times as needed until you come to an example where you need to replace text. To exit from Find and Replace, click the “Cancel” button. Of course, since it is Word we’re talking about here, there are also lots of other things you can do to make your searches more sophisticated:
The basic of searching and replacing text in Word are pretty straightforward, but there’s a lot you can do with it once you start digging. READ NEXT
How-To Geek is where you turn when you want experts to explain technology. Since we launched in 2006, our articles have been read more than 1 billion times. Want to know more? Overview of How to Find and Replace Text in Word:You can find and replace text in Word using the commands in the “Editing” button group on the “Home” tab of the Ribbon. This button group contains several commands to help you quickly find and replace document content. This can be very useful for quickly revising standard documents that need minor, repetitive text changes. How to Find Text in Word:To find text in Word, click the “Home” tab in the Ribbon. Then click the “Find” button in the “Editing” button group. Doing this then opens the “Navigation” pane at the left side of the document window and shows the “Search Document” search box at the top of the pane. Type the word or phrase to find in the document into the search box. Word then automatically finds and highlights the text you type. It also shows matching result locations in the results pane below the search box. You can click any result in the pane to move to that document section. To clear your search results when finished, click the small “x” button at the right end of the search box. How to Find and Replace Text in Word:To find and replace text in Word, click the “Home” tab in the Ribbon. Then click the “Replace” button in the “Editing” button group. Doing this then opens the “Find and Replace” dialog box and shows its “Replace” tab. Type the text to find into the “Find what:” field on this tab. Then enter the text with which to replace the found text into the “Replace with:” field. Then click the “Find Next” button to move to the next occurrence of the text found in the document. The text appears selected. To then replace it with the text you entered, click the “Replace” button. You can then continue to click the “Find Next” button and the “Replace” button to move through the document, replacing the text. Alternatively, to replace all instances of the found text with the replacement text you entered throughout the document at once, click the “Replace All” button.  How to Perform an Advanced Find in Word:To perform an advanced find of document content in Word, you can also click the “Find” tab in the “Find and Replace” dialog box. Alternatively, to perform an advanced find in Word, click the “Home” tab in the Ribbon. Then click the drop-down arrow to the right of the “Find” button in the “Editing” button group. Then select the “Advanced Find…” command from the button’s drop-down menu to also access this same tab. How to Set Advanced Find Options in Word:To access the advanced options on either the “Find” or “Replace” tabs, click the “More>>” button at the bottom of either tab. The advanced search options then appear at the bottom of the dialog box. To enable or disable these options when performing your search, check or uncheck the checkboxes in the “Search Options” section. How to Find Formatted Text in Word:To find content with specific formatting applied, click the “Format” drop-down. Then choose an option from the list. A dialog box specific to the type of formatting you chose then opens. Choose the options for which to search and then click the “OK” button. The “Format:” you chose then appears below the “Find what:” field. Any search you then perform finds the specific formatting options, as well as the search term(s). To remove any applied formatting from the search, click the “No Formatting” button. How to Find Special Characters in Word: To choose a special character for which to search in the document, click the “Special” drop-down. Searching for a special character works the same as a text search. After
choosing the special character for which to search, click the “Find Next” button to move to the next instance of that character in your document. To hide the advanced options on either the “Find” or “Replace” tabs, click the “< The last tab in the “Find and Replace” dialog box is the “Go To” tab. You can use this
tab to quickly find document objects and move through the document. To access the “Go To” tab in Word, click the “Home” tab in the Ribbon. Then click the drop-down arrow that appears to the right of the “Find” button in the “Editing” button group. Then select the “Go To…” command from the button’s drop-down menu. In the “Go to what:” list on the “Go To” tab, select the object by which to move through the document. Then
enter a search reference to the object to which to move into the adjacent field. The specific directions for each selected object from the “Go to what:” list appear next to the text box to help you. For example, if you select “Bookmark,” an “Enter bookmark name:” drop-down appears, containing all the bookmarks you have created. Depending on the object type you select, you can then click either the “Go To,” “Previous” or
“Next” buttons to browse through the document by the selected object using the increments you entered. To close the “Find and Replace” dialog box after you finish using it, click the “Close” or “Cancel” button or the “X” button in its upper-right corner. The following video lesson, titled “Finding and Replacing Text,” shows you how to find and replace text in Word. This video lesson is from our complete
Word tutorial, titled “Mastering Word Made Easy v.2019 and 365.” Tagged under: advanced find in word, advanced find options in word, advanced find settings in word, Find and Replace, find and replace text, find and replace text in word, find and replace text word, find format in word, find formatting in word, find special character in word, find special characters in word, find text in word, finding and replacing text, finding and replacing text in word, Go To in word, help, how-to, instructions, learn, lesson, Microsoft Office 2019, Microsoft Office 365, microsoft word, Office 2019, office 365, overview, replace text in word, self study, teach, training, tutorial, video, word, Word 2013, Word 2016, Word 2019, word find and replace text, Word for Microsoft 365, word for Office 365 Where did find and replace go in Word?Here is how to find and replace in Word: In the “Home” menu bar, click on “Replace” in the “Editing” section, or use the keyboard shortcut “Ctrl + H”. In the box next to “Find what:” type in the word or phrase you want to replace.
How do you add Find and Replace to Ribbon in Word?If you have not Classic Menu for Office:
Go to the "Home" tab menu on the Ribbon of Microsoft Word 2007/2010/2013, at the furthest right of the group is the "Editing" options. Click the Editing item, a popup menu will appear and now you can see the "Find" and "Replace" items at the top of the box.
Where is Find and Replace in Word 2022?Find and replace in Word. On the Home tab, in the Editing group, click the Find list and then choose Advanced Find...:. Click Ctrl+H,. On the Home tab, in the Editing group, click the Replace button:. What are the shortcut keys for Find and Replace?Find and Replace shortcuts
You can display the Find and Replace dialog box by pressing Ctrl + H. Alternatively, you can also use a key tip shortcut by pressing Alt > H > R (Alt then H then R). The Find and Replace dialog box appears as follows (with the Replace tab selected):
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