How to save Excel without losing formatting
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Excel is extremely powerful for calculations. But most of the time, for better representation of summary of data and calculation, it is more readable, if we convert Excel to PDF without losing formatting. Here, we will show you every way of converting Excel into PDF without losing formatting. Table of Contents hide Download Practice Workbook 5 Effective Ways to Convert Excel into PDF without Losing Formatting 1. Convert Excel File to PDF by Using ‘Save As’ Option without Losing Formatting 2. Convert Excel File to PDF by Using ‘Export’ Option without Losing Formatting 3. Convert a Spreadsheet to PDF by Using the ‘Print’ Option 4. Use Google Sheets to Convert Spreadsheet to PDF with the Existing Formatting 5. Use Google Drive to Keep Formatting Intact after Conversion Additional Information Things to Remember Conclusion Related Articles Download Practice WorkbookYou can practice by downloading our workbook. It is given below: Convert Excel to PDF.xlsx 5 Effective Ways to Convert Excel into PDF without Losing FormattingHere, we have taken a dataset of 10 employees’ sales and profits. We will convert this Excel file to PDF without losing formatting. We will show you 5 effective ways to do so.  1. Convert Excel File to PDF by Using ‘Save As’ Option without Losing FormattingYou can use the Save As option to convert the Excel file to PDF without losing formatting. Follow the given steps to do so: Steps:
These steps will convert the Excel file to PDF without losing formatting. Here is the result we’ve got. 👇 Read More: How to Save Excel as PDF on One Page (3 Easy Methods) 2. Convert Excel File to PDF by Using ‘Export’ Option without Losing FormattingYou can use the Export option to keep the current formatting unchanged and convert Excel files to PDF. Follow the steps given below: Steps:
These steps will convert your Excel file to PDF without losing formatting. Here is the result we’ve got. 👇 Read More: Export Excel to PDF with Hyperlinks (2 Quick Methods) 3. Convert a Spreadsheet to PDF by Using the ‘Print’ OptionYou can use the Print option to convert your Excel file to PDF without losing formatting. Just follow the steps given below: Steps:
Thus, your Excel file will be converted to PDF without losing formatting. Here is the result we’ve got. 👇 Read More: Excel VBA to Print As PDF and Save with Automatic File Name Similar Readings
4. Use Google Sheets to Convert Spreadsheet to PDF with the Existing FormattingYou can also use Google Sheets to convert your Excel file to PDF without losing formatting. Follow the steps below: Steps:
Thus, your Excel file will convert into PDF without losing formatting. Here is the result we’ve got. 👇 Read More: Excel VBA: Create Invoice and Save PDF Format (with Quick Steps) 5. Use Google Drive to Keep Formatting Intact after ConversionYou can also use Google Drive if you want to convert your Excel file to PDF but not lose the existing formatting. Follow the steps below to do so: Steps:
Here is the result we’ve got. 👇 Additional InformationIf you want to customize your PDF layout, then you should know about the following information:
Read More: How to Convert Excel to PDF with All Columns (5 Suitable Ways) Things to RememberPDF is a static file type. This means PDF doesn’t update values. So, when you convert your Excel file to PDF, no data would be changed anymore, even if you change your Excel file data. ConclusionThese are the several methods for converting Excel to PDF without losing formatting. I hope you find this information to be useful and educational. Please feel free to contact us if you have any queries or recommendations. For many more articles like this, visit exceldemy.com. How do I save an Excel File to keep formatting?In the Save category, under Save Workbooks, in the Save files in this format list, click the file format that you want to use. Tip: For more information, see File formats that are supported in Excel.
How do I save a cell format in Excel and keep the same format in Excel every time I open the File?On the File tab, click New and select Blank Workbook. next to the cell styles box. Click Merge Styles. In the Merge Styles dialog box, in the Merge styles from box, click the workbook that contains the styles that you want to copy, and then click OK.
Why does Excel not save my formatting?Another reason behind the Excel file won't save changes issue can be the lack of storage space. So make sure that your disk has enough free space to save the file. Otherwise, you will receive “disk is full” or Excel file won't save formatting changes like errors.
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